The type of personal information we collect

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example, name and contact details)

• Usage data (including browsing history, search queries, and interaction with our website and services)
• Technical data (such as IP address, browser type and version, time zone setting, and location)
• Marketing and communication preferences

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Subscription to our newsletter

• Signing up for the events advertised on the website

• Account registration and management on our website

• Contacting us through our website form

• Participating in surveys or promotions

We use the information that you have given us in order to facilitate regular newsletters and to offer certification in the case of signing up for events advertised on the website.

We may share this information with project partners in the case of signing up for the events advertised on the website.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

Your consent. You are able to remove your consent at any time. You can do this by contacting marketing.kent@uk.elsa.org

How we store your personal information

Your information is securely stored.

In the case of newsletters, we keep the first name, last name and email for 3 years. We will then dispose of your information by removing all data related to the individual from the website database and the servers of the hosting platform.

Use of Google Analytics

We use Google Analytics to collect information about the use of our website. Google Analytics collects information such as how often users visit our site, what pages they visit, and what other sites they used prior to coming to our site.

• Google Analytics collects only the IP address assigned to you on the date you visit our site, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information.
• Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit our site, the cookie cannot be used by anyone but Google.
• Google’s ability to use and share information collected by Google Analytics about your visits to our site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.
• For more information, visit https://policies.google.com/technologies/partner-sites

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at marketing.kent@uk.elsa.org if you wish to make a request.